On the other hand, you can apply any color of your choice via the Shading tools in Word. You should be aware of the difference between highlight and shading.Īs mentioned above, the number of highlight colors is limited. The difference between highlight color and shading color Even if track changes is on, Word will not regard a highlight change as a revision. In the DocTools HighlightManager add-in, you will find a command for quickly turning on and off the display of highlight instead of digging deep into the Word Options dialog box.Ĭhanging highlight in a document is not registered by track changes. Turn off display of highlight as explained above (see Figure 2).To print without highlight but keep the highlight in the document: How to print without highlightĪs explained above, you can turn highlight on and off, without removing the highlight from the document. The add-in lets you apply any highlight color with a click. the same color will be applied the next time you click the Text Highlight Color icon in the Home tab of the Ribbon or in the Mini Toolbar.Īs opposed to the built-in functionality, the selection of a specific highlight color using the Apply Highlight command in the DocTools HighlightManager add-in will not affect your next highlight operation. In other words, the best you can do is turn off format tracking in the Track Changes dialog box for the relevant templates and documents, accept any existing format changes, and ignore the "Formatting" option on the Show Markup drop down.When you select a highlight color using the built-in functionality of Word, that color will be set as the default highlight color, i.e. When someone else opens the document, what they see is determined by settings on their machine. Not document-specific it only applies to your machine. Note that "Make hidden markup visible." is | Privacy Options, but you can't control it fully. You can control this to a certain extent after you have cleared "Make hidden markup visible when opening or saving" at File tab | Options | Trust Center | Trust Center Settings In fact, Word forces the display of tracked changes in any document that you open. The check mark next to "Formatting" in the Show Markup drop down is more difficult to get rid of permanently. How did you save the change to the Normal template? Did you open the template as a document, via File | Open in Word, and then clear "Track formatting" in the Track Changes dialog box (called Advanced Track Changes dialog box if you are using Word 2013)?ĭoing this prevents Word from tracking format changes in the future (in new, blank documents that is).
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